Studio Rental Agreement
This Agreement is between “Renter” and Alight Collaborative (“Company”) (collectively the “Parties”, or in the singular “Party”), for the purpose of Renter renting a studio location from Company.
RENTAL TERMS & CONDITIONS
USE OF STUDIO FOR THE FOLLOWING EVENT OR PURPOSE: Company grants Renter a limited and revocable license to use Company’s creative studio space for Renter’s one-time use and/or event on the rental date and time subject to the terms of this Agreement. Renter acknowledges, understands and agrees that no binding or enforceable agreement regarding the use of the studio shall exist until and unless (1) this Agreement has been signed by Renter and received by Company and (2) Renter has paid the required deposit(s), fee(s) or other payment(s) associated with the use of the studio.
ACCESS TIMES: Studio access and use must be within the date and time specified and agreed to by the Parties. The Company will provide rental services for the date, location, and continuous hours specified in this Agreement. Renter shall notify the Company if additional time is needed for preparation, setup of equipment or decorations, as well as break down and clean up of Renter’s items. A $50 charge will be incurred for every 15 minutes of rental time exceeded.
RESCHEDULING, CANCELLATION, AND FEES:
Renter agrees to pay to Company a non-refundable and non-transferable deposit equal to the total Use Fee upon execution of this Agreement. The Reservation Use Fee and all other payments made by Renter are non-refundable. We do not offer cancellations but Renter may reschedule up to 24 hours before your appointment.
If Renter cancels or no-shows, Renter shall forfeit the Deposit. Renter is granted ONE (1) FREE reschedule up to 24 hours before scheduled use for a new date within 90 calendar days. After this, Renter can reschedule for a $100 rescheduling fee. If Renter exceeds the designated timeframe of use within the Studio, agreed upon by Renter and Company, Renter agrees to pay Company a fee of fifty ($50.00) dollars per every quarter hour of exceeded time.
RENTER IS RESPONSIBLE PARTY:
Renter shall be the “Responsible Party” and shall coordinate all event details with the Company. Renter shall be the host and shall be in attendance throughout the full period of use. Renter shall take all reasonable actions to assure safety, to prevent damage to the Studio, equipment, fixtures, or property owned by Company within the Studio, and to ensure compliance of the conditions, policies, rules and regulations as outlined herein or provided to Renter before use.
DUTY OF RENTER:
Renter shall not violate any Federal, State, or local law, conditions, policies, rules and regulations.
NO WEAPONS AND/OR FIREARMS: All weapons and firearms are strictly prohibited at the Studio property.
Renter agrees to arrive on the property for the rental period on time and on the date booked. In the event Renter is late, Alight Collaborative shall not be liable to extend service coverage.
Renter shall leave the property in the same or similar condition as provided. At the end of use, Renter shall clean up, reset furniture, and return the studio space to a safe operating condition. Renter shall remove any personal property and materials belonging to the Renter. Failure to return the studio to it’s arrival condition will result in a $100 cleaning fee.
LOCKING DOOR: Renter shall lock the door and secure the studio key at the end of their use. Renter agrees to pay Company a fee of three-hundred dollars ($300.00) for failure to lock the studio door and/or secure the studio key. Renter shall not share their studio access code with any other person.
Renter shall be responsible for any damage caused to the property during or related to the rental, beyond ordinary wear and tear, and shall pay for the repair of any such damage. Renter will dispose of all trash collected in supplied trash bins. Renter will use outdoor trash bin located beside building one for the disposal of large amounts of garbage due to large sets or may accrue additional costs, and Renter agrees to be invoiced for any additional fees. Renter shall reimburse Company for any repairs or restoration necessary to repair damages to the Studio caused by Renter or the attendees of the Event no later than Ten (10) business days after Company presents Renter with a written statement or invoice reflecting the nature and costs of the repairs.
Renter shall be solely responsible for the conduct and welfare of all persons accompanying the rental space and shall hold Company harmless from any injuries or issues related to third-parties on the premises or Renter’s personal or professional equipment.
Renter and guests shall not interfere with the regular use of the Studio, the building, and the adjacent areas on site by the public or other Studio guests. Excessive noise or other disruptive behavior is prohibited and anyone in violation will be subject to removal.
Renter acknowledges that the following items are prohibited:
PROHIBITED: The following are prohibited at the rental property:
(i) nails, staples, glues, screws, tacks, or the like on the walls, ceilings, or floors;
(ii) holes in the walls, partitions, ceiling, or floors;
(iii) painting of any signs, placards, or other advertising, banners, pennants, awnings, or the like;
(iv) FLAMES, FIRE, SMOKE, OR FOG MACHINES, fireworks or pyrotechnics of any sort;
(v) hazardous, poisonous, or flammable materials;
(vi) glitter, silly string, pets, or animals;
(vii) drugs of any kind, including recreational marijuana;
(viii) smoking of any kind, including vaporizers, outside of designated smoking areas,
(ix) alcohol of any kind that is not distributed by an authorized beverage company with proper permitting and has received prior Company approval;
(x) pornography
(xi) duplication of physical keys, or sharing of unique lock code
Any modifications to these standard prohibitions must be approved through written consent of Alight Collaborative.
PERSONAL AND PROFESSIONAL PROPERTY OF RENTER: Company does not insure the personal or professional property of the Renter, its employees, agents, guests or attendees against damage or loss by any means. Renter assumes the risk of any such damage or loss.
OCCUPANCY LIMIT: The occupancy limit for regular studio rentals shall not exceed 10 people. Permission is needed prior to booking if event is to exceed 10 people. For event bookings, occupancy should not exceed 25 people.
RIGHT OF ENTRY:
Company reserves the right to enter and inspect the Studio at any time for any purpose during the use. Renter shall follow all directives from Company or its authorized agent.
CREDIT CARD AUTHORIZATION AND CHARGEBACKS:
Renter shall be completely responsible for all charges, fees, and taxes arising from booking services with Company. By submitting a credit card authorization form to Company, Renter agrees to allow Company to use the submitted credit card as the payment method under this Agreement. EXCEPT IN CASES OF ACTUAL FRAUD, CLIENT AGREES NOT TO FILE ANY DISPUTE WITH CLIENT’S BANK OR CREDIT CARD COMPANY TO AVOID PAYMENTS OR VIOLATE ANY TERMS AND CONDITIONS OF COMPANY, INCLUDING CANCELLATIONS OR REASONS BEYOND THE CONTROL OF COMPANY. IF CLIENT ATTEMPTS TO CHARGEBACK, REVERSE OR RECOLLECT A PREVIOUSLY AUTHORIZED PAYMENT, COMPANY RESERVES THE RIGHT TO COLLECT ALL ADDITIONAL COSTS, FEES AND EXPENSES ASSOCIATED WITH SUCH CHARGEBACK, REVERSAL OR RECOLLECTION, INCLUDING, WITHOUT LIMITATION, COURT COSTS AND ATTORNEY FEES.
ASSUMPTION OF RISK & LIABILITY
Use of Alight Collaborative is AT RENTER’S OWN RISK. Renter agrees to assume and take on all risks and responsibilities in any way arising from or associated with the rental, and releases Alight Collaborative and all its affiliates, divisions, departments and other units, committees and groups, and its and their officers, directors, principals, trustees, legal representatives, members, owners, employees, student volunteers, agents, administrators, assigns, and contractors (collectively “Releasees”), from any and all claims, demands, suits, judgments, damages, actions and liabilities of every name and nature whatsoever, whenever occurring, whether known or unknown, contingent or fixed, at law or in equity, that Renter may suffer at any time arising from or in connection with the rental, including any injury or harm to Renter, Renter’s death, or damage to Renter’s property, even if Renter has been advised as to the possibility of such (collectively “Liabilities”), and Renter agrees to defend, indemnify, and hold Releasees harmless from and against any and all Liabilities.
Renter further voluntarily assumes all risk of personal injury or death sustained during this rental. Renter recognizes that by their booking, they are giving up irrevocably, among other things, all rights to sue Releasees for injuries, damages or losses. Renter also understands that this release is binding on their heirs, executors, administrators, legal representatives and assigns, as well as themselves. Renter agrees not to participate in the rental unless they are physically and medically able. Renter also affirms that they have adequate medical or health insurance to cover any medical assistance they may require. Renter affirms that they are personally responsible for all costs associated with medical treatment, vehicular damage, clothing damage, equipment damage, or property damage incurred.
Third-Party Release of Liability
Company assumes no responsibility for and shall not be liable for any refund, personal injury, property damage, or other loss, accident, delay, inconvenience, or irregularity which may be caused by: (1) any defaults, wrongful or negligent acts, or omissions of a third-party; (2) any defect in or failure of any equipment, or instrumentality owned, operated, or otherwise used or provided by a third-party; or (3) any wrongful or negligent acts or omissions on the part of any other party not under Company’s control. Renter hereby releases and holds Company harmless from any and all claims arising out of third-party occurrences.
INDEMNIFICATION AND HOLD HARMLESS:
Renter shall indemnify, release, discharge and hold harmless Company, its heirs, legal representatives, assigns, employees, contractors, or any persons or corporations acting under permission or authority of the Company from and against any and all losses, damages, liabilities, and expenses and costs, including reasonable legal expenses and attorneys’ fees, to which Company may become subject as a result of any claim, demand, action or other legal proceeding by any third-party to the extent such losses arise directly or indirectly out of activities performed by Company pursuant to this Agreement, except to the extent such losses result from the gross negligence, willful misconduct, or intentional acts of Company.
Renter expressly agrees to release Alight Collaborative and discharge all of its affiliates, managers, members, agents, attorneys, staff, volunteers, heirs, representatives, predecessors, successors and assigns, from any and all claims or causes of action and agrees to voluntarily give up or waive any right that Renter, or its clients have to bring a legal action against Alight Collaborative for personal injury or property damage.
EVENT INSURANCE REQUIREMENTS: Renter shall procure and maintain for the duration of the use period insurance against claims for injuries to persons or damages to property which may arise from or in connection with the use of the facilities and the activities of the Renter, his guests, agents, representatives, employees, or subcontractors. The cost of such insurance shall be borne by Renter with limits no less than $1,000,000.00 with $2,000,000.00 aggregate coverage per occurrence.
COVERAGE VERIFICATION: If asked for, the Renter shall furnish Company with original certificates and amendatory endorsements effecting coverage required by this clause. All certificates and endorsements must be in place before use. If the certificates and endorsements are not completed, this Agreement shall become void and Renter shall have no right to use the Studio. Company may in its sole discretion, decide not to approve or accept Renter’s insurance coverage in which event this Agreement shall be automatically and immediately void and Renter shall have no right to use the Studio.
HOMEOWNER’S INSURANCE: In certain cases, the Renter’s homeowner’s liability insurance may provide coverage sufficient to meet these requirements. Renter should provide these requirements to his or her agent to confirm and provide verification to Company.
LIQUOR LIABILITY: Alcohol is not permitted in Studio except when pre-approved by Company prior to use for special events. If Renter will be supplying alcoholic beverages, the Renter’s general liability insurance shall include host liquor liability coverage. If Renter is using a caterer or other vendor to supply alcohol that vendor must have liquor liability coverage. If Renter intends to sell alcohol either the Renter or vendor providing the alcohol for sale must have a valid liquor sales license and liquor liability insurance covering the sale of alcohol.
CANCELLATION OR TERMINATION: This Agreement to use the Studio is granted subject to observance of regulations. Company may cancel, terminate, or revoke this Agreement if Renter fails to timely comply with any pre-use requirement contained herein, for any violation of use conditions or regulations required by Company or governmental agency, or at any time for misrepresentation. Company may terminate any part of this Agreement without notice in the event of an emergency which, in the opinion and sole discretion of the Company, would make the use unfeasible. Refunds of any Deposits and/or Studio Use Fees paid will be determined at the discretion of the Company, on a case by case basis
NO ASSIGNMENT OR TRANSFER: This Agreement is non-assignable and non-transferable.
CONTACT:
Company email is hello@alightcollab.com. In case of an emergency please call or text
210-744-7427 or 210-577-9795.
ACCEPTANCE OF TERMS: By clicking below, Renter acknowledges that they have read and understood the above terms and will agree to abide by these terms and conditions.